Mailroom Automation

Enterprise-Level Solutions

Our enterprise-level digital mailroom services operate through primary hub locations strategically located across the United States. These hubs efficiently process large volumes of inbound mail, utilizing advanced document scanners to digitize your incoming mail. Scanned mail is accessible through a secure virtual mailbox account, allowing authorized users to view and manage mail online.

In addition to secure online access, PostScan Mail supports automation and integration with existing enterprise systems. Mail data and mailroom activity can be accessed programmatically through the PostScan Mail Developer API, enabling organizations to connect mail processing directly into internal workflows, dashboards, or document management systems.

Our system allows you to forward email notifications to addresses provided by platforms such as Google Drive, Dropbox, OneDrive, Slack, or others. This setup enables you to view PDF copies of scanned mail content directly within those platforms once email forwarding is configured using their unique email addresses. For more advanced use cases, enterprises can leverage the API to retrieve mail metadata and scanned documents directly, eliminating the need for manual handling.

Notifications can be customized for key mailroom events, such as new mail received, open & scan requests, shipping requests processed, billing receipts, and item transfers. Each notification includes a PDF of the requested scanned content, streamlining access and organization for your team. Combined with API access, this ensures mailroom operations are not only digitized, but also fully integrated into your existing workflows.

What Makes Digital Mailroom Best

Secure Digital Mailroom Processing

At the heart of our operations is a commitment to security. Our platform is securely hosted on SOC 2 compliant services, such as AWS, ensuring your data is handled with the highest standards of care and confidentiality. Additionally, we adhere to HIPAA compliance requirements, providing robust security measures for sensitive information.

All digital mail, notifications, and API requests are protected through encryption and strict access controls. API keys are securely managed within the PostScan Mail dashboard and can be generated or revoked at any time, giving enterprises full control over system access.

This level of security makes us a trusted choice for organizations in industries such as healthcare, finance, and legal services, where secure mail scanning, processing, and system integration are essential. With PostScan Mail, you can rely on a secure, scalable infrastructure designed to meet your data protection and compliance needs.

Digital Mailroom How It Works

Digital Mailroom – How It Works

Getting started with our enterprise-level digital mailroom service is simple. While our pricing options provide a general overview, we encourage you to schedule a free consultation with our sales team to explore how we can tailor our solutions to meet your unique requirements.

During the consultation, our experts analyze your current mail handling processes, identify opportunities for improved efficiency and security, and develop a customized mailroom strategy designed to align with your organization’s workflows. This may include custom automation rules, system integrations, or API-based access to mail data for internal teams.

From initial setup to full implementation, we guide you every step of the way, ensuring a seamless transition to a digital mailroom solution that integrates cleanly with your existing technology stack.

Digital Mailroom Service Highlights

Customized Solutions

At PostScan Mail, we understand that one-size-fits-all approaches don’t work for every organization. That’s why we offer customized software and processes to address your unique challenges. Whether you need specialized workflows, integration with internal systems, custom reporting, or programmatic access to mail data, we can deliver solutions designed specifically for your business.

For organizations with technical teams or advanced requirements, the PostScan Mail Developer API enables direct integration with internal systems, allowing mailroom activity to be monitored, automated, or routed based on your internal rules and processes.

NEW: Multi-Address Mailbox Support

Many enterprises need to maintain registered mailing addresses across multiple states or branch offices. With our Multi-Address Mailbox feature, you can easily obtain and manage multiple mailing addresses from PostScan Mail, all under one secure account.

Mail from different regions can be consolidated into a single dashboard, with address-specific visibility and access controls. For larger organizations, API access allows teams to retrieve mail data across multiple addresses programmatically, simplifying reporting, reconciliation, and operational oversight.

Digital Mailroom Benefits

Corporate Mailroom Services

Our corporate mailroom services are expertly designed to manage high-volume and complex mailing needs with precision and reliability. Our facilities are equipped to handle large quantities of inbound and outbound mail, ensuring quick turnaround times even during peak periods.

We offer transparent and competitive pricing that scales with your business, delivering exceptional value for enterprise customers. Our services are highly customizable, providing tailored workflows, unique scanning and forwarding options, and API-enabled integrations to meet the specific requirements of your organization.

To learn more about our detailed pricing or to begin the consultation process, contact our team today. We are committed to helping you optimize your mailroom operations, reduce costs, and integrate mail processing seamlessly into your broader business systems.

(2 months free)

most popular

starter

As low as $10/mAs low as $15/mAs low as $20/mAs low as $25/mAs low as $30/mAs low as $35/mAs low as $40/mAs low as $45/mAs low as $10/mAs low as $15/mAs low as $10/m

Sign Up
  • Letters or Packages
    30 per month
  • Open & Scan *
    Not included
  • Recipients
    2

most popular

standard

As low as $20/mAs low as $25/mAs low as $30/mAs low as $35/mAs low as $40/mAs low as $45/mAs low as $50/mAs low as $55/mAs low as $35/mAs low as $20/mAs low as $25/m

Sign Up
  • Letters or Packages
    60 per month
  • Open & Scan *
    10 per month
  • Recipients
    3

most popular

premium

As low as $30/mAs low as $35/mAs low as $40/mAs low as $45/mAs low as $50/mAs low as $55/mAs low as $60/mAs low as $65/mAs low as $45/mAs low as $30/mAs low as $35/m

Sign Up
  • Letters or Packages
    120 per month
  • Open & Scan *
    20 per month
  • Recipients
    6

most popular

starter

As low as $100/y

$120/y

As low as $150/y

$180/y

As low as $200/y

$240/y

As low as $250/y

$300/y

As low as $300/y

$360/y

As low as $350/y

$420/y

As low as $400.00/y

$480/y

As low as $450/y

$540/y

As low as $100/y

$120/y

As low as $150/y

$180/y

As low as $100/y

$120/y

Sign Up
  • Letters or Packages
    30 per month
  • Open & Scan *
    Not included
  • Recipients
    2

most popular

standard

As low as $200/y

$240/y

As low as $250/y

$300/y

As low as $300/y

$360/y

As low as $350/y

$420/y

As low as $400/y

$480/y

As low as $450/y

$540/y

As low as $500/y

$600/y

As low as $550/y

$660/y

As low as $350/y

$420/y

As low as $200/y

$240/y

As low as $250/y

$300/y

Sign Up
  • Letters or Packages
    60 per month
  • Open & Scan *
    10 per month
  • Recipients
    3

most popular

premium

As low as $300/y

$360/y

As low as $350/y

$420/y

As low as $400/y

$480/y

As low as $450/y

$540/y

As low as $500/y

$600/y

As low as $550/y

$660/y

As low as $600/y

$720/y

As low as $650/y

$780/y

As low as $450/y

$540/y

As low as $300/y

$360/y

As low as $350/y

$420/y

Sign Up
  • Letters or Packages
    120 per month
  • Open & Scan *
    20 per month
  • Recipients
    6
(2 months free)

startup

$100 /mo

$1200/y

  • Incoming Mail
    360 items per month
  • Open & Scan
    60 items per month
  • Recipients
    10
Learn More

business

$300 /mo

$3600/y

  • Incoming Mail
    1200 items per month
  • Open & Scan
    200 items per month
  • Recipients
    20
Learn More

enterprise

$600 /mo

$7200/y

  • Incoming Mail
    3000 items per month
  • Open & Scan
    500 items per month
  • Recipients
    30
Learn More
* Up to 10 pages, then $.25 cents per additional page.

All Plans Include:

  • Professional U.S. Street Address: Enhance your business presence with a real street address at prime mail centers or office buildings.
  • 24/7 Online Access & Unlimited Cloud Storage: Access your mail anytime, anywhere, with unlimited cloud storage for your convenience.
  • Instant Notifications: Receive real-time email alerts for every new mail and package, so you never miss an important delivery.
  • Detailed Content Scans: Get high-quality scans of your mail content, easily downloadable as PDFs for your records.
  • Local Pickup: Enjoy free local mail and package pickup at your subscribed location.
  • Effortless Consolidation & Forwarding: Consolidate multiple items into one shipment and forward your mail or packages seamlessly.
  • Unlimited Junk Mail Recycling: Keep your mailbox clutter-free with our unlimited junk mail recycling service.
  • Flexible Usage: Perfect for both personal and LLC business use.
  • Convenient Mobile App: Manage your mail on the go with our user-friendly app for both Android and iOS devices.
  • Comprehensive User Management: Add multiple recipients, manage users and departments with ease.
  • Versatile Shipping Options: Choose from multiple shipping carriers and get real-time shipping rates for the best deals.
  • Real-Time Tracking: Stay informed with shipment tracking and delivery updates right at your fingertips.
  • Detailed Sender Indexing: Easily keep track of who is sending you mail with our sender information indexing feature.
  • Efficient Mail Management: Enjoy a searchable and sortable mail management grid to organize your mail effortlessly.
  • Automated Mail Scanning: Benefit from automated inbound mail scanning for quick and easy access to your mail content.
  • Developer API Access: Programmatic access to mail data and automation for custom integrations.
  • Multiple Mailing Addresses: Easily link and manage multiple mailing addresses within one mailbox account, giving you greater flexibility for both personal and business use.

Additional Fees

Add'l Received
$0.50 per extra envelope or package scan.
Add'l Received
$0.50 per extra envelope or package scan.
Add’l Open & Scan
Each open and scan will be charged based on item and number of pages.
$2.00 per envelope for up to 10 pages, then $0.25 per additional page
Mail Forwarding
Mail items can be bundled into a single package and forwarded.
$2.00 for the first item, then $0.50 per additional item plus the cost of shipping.
Mail Storage
Mail items are stored free for 30 days.
The first 30 days are free, then $0.05 per envelope per day.
Package Storage
Packages are stored free for 7 days.
The first 7 days are free, then $0.10 per pound per day.
Add’l Recipients
You can add a dedicated mailbox for other individuals or businesses.
$5.00 per month, per additional recipient or user.
Add'l Mailboxes
$5.00 per month, per additional mailbox.
Mail Shredding
Mail items are shredded for an additional fee.
$1.00 per item for the first 10 pages, then $0.15 per additional page.
Oversized Packages
$0.25 per pound for packages weighing more than 25 lbs or measuring more than 110 inches in length and girth.
Local Pickup
Enjoy free local mail and package pickup, and meet the team that handles your mail deliveries.
Registered Agent
Reliable receipt of legal documents and correspondence for your business at $5.00 per month, per business name, billed annually at $60.00 per year.
Add'l Received
$0.50 per extra envelope or package scan.
Add’l Open & Scan
Each open and scan will be charged based on item and number of pages.
$1.50 per item, up to 15 pages, then $.20 cent per additional page.
Mail Forwarding
Mail items can be bundled into a single package and forwarded.
$2 for the first item, then $0.50 cents per additional item plus the cost of shipping.
Mail Storage
Mail items are stored free for 30 days.
The first 30 days are free, then $.05 per envelope per day.
Package Storage
Packages are stored free for 7 days.
The first 7 days are free, then $.10 per pound per day.
Add’l Recipients
You can add a dedicated mailbox for other individuals or businesses.
$5 per month, per additional recipient or user.
Mail Shredding
Mail items are shredded for an additional fee.
$1 for the first 10 pages, then $.15 cents per additional page.
Oversized Packages
$.25 per pound for packages weighing more than 25lbs or measuring more than 110 inches in length and girth.
Add'l Received
$0.50 per extra envelope or package scan.
Add’l Open & Scan
Each open and scan will be charged based on item and number of pages.
$1.25 per item, up to 20 pages, then $.15 cent per additional page.
Mail Forwarding
Mail items can be bundled into a single package and forwarded.
$2 for the first item, then $0.50 cents per additional item plus the cost of shipping.
Mail Storage
Mail items are stored free for 30 days.
The first 30 days are free, then $.05 per envelope per day.
Package Storage
Packages are stored free for 7 days.
The first 7 days are free, then $.10 per pound per day.
Add’l Recipients
You can add a dedicated mailbox for other individuals or businesses.
$5 per month, per additional recipient or user.
Mail Shredding
Mail items are shredded for an additional fee.
$1 for the first 10 pages, then $.15 cents per additional page.
Oversized Packages
$.25 per pound for packages weighing more than 25lbs or measuring more than 110 inches in length and girth.

Do you have any additional questions?

Schedule Meeting
Trust Guard Security Scanned