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Here are complete list of questions and answers that will help you out regarding setting up account, mail storage limits, or regarding security. If you do not find the particular answer here contact us or call us 1(800) 624-5866

We have growing network of Street and PO Box address location available throughout the United States. You can use any of these locations to receive your mail and package deliveries.
For a complete list click here

Once you submit your USPS Form 1583 (Postal Consent Form), our staff takes action. Simply fill out a change of address form or alert senders of your new address. Once mail arrives addressed to you with your PMB number, we notify you and make the image available to you through our online system. You decide how to handle it.

We can accept mail and package deliveries from USPS, FedEx, UPS, DHL. If you select one of our P.O. Box addresses, you will only be able to receive packages under 16oz., as the Post Office boxes cannot hold large packages.

Some extra documentation is required by the Post Office. When setting up the account, you must fill out the postal consent forms for them and yourself and attach a power of attorney, specifying the right to receive mail on their behalf. If you’re receiving mail on behalf of an estate, please attach an executor’s letter as well.

All of our addresses can be used for personal or business use, but they can sometimes not be accepted by certain financial institutions and government agencies. Online business listings will accept our street addresses but might not accept post office boxes.

We accept both mail and packages at all of our street addresses. We can only accept envelope mail at the P.O. Box addresses because these addresses belong to the U.S. Postal Service that forwards to the mail processing facility. Our staff will scan the front of a letter or package label and send you an email alert upon its arrival at the processing facility. You can then review the scan via our online system and decide how you want to handle it.

While we can receive a variety of mail items and packages, we cannot accept or process any hazardous, restricted, or perishable items. Please do not use your PostScan Mail address to receive these types of items, as they may be discarded if they are unable to be returned to sender.

First, search our locations page for the address you’d like. Then you need to fill out and notarize a USPS Form 1583 (Postal Consent Form). This is required by the U.S. Postal Service for security and must be done before we are allowed to handle your mail and package deliveries. After we’ve received your completed form, you just need to alert senders of your new PostScan Mail address. To save time, you can also submit a Change of Address by going to the USPS website and completing the Mover’s Guide online.

You must fill out and notarize the USPS Form 1583 (Postal Service Form) and mail it to our offices. Please do this as soon as possible as we are not allowed to handle mail for anyone without this document.

Notarize.com is a quick online service that can notarize your forms and have them sent directly to PostScan Mail for only $20. All you need is a smartphone or webcam.

A change of address is not required, but is recommended for convenience.

Please note that, if you do not file a change of address with the postal service, you must contact senders and notify them of your new address.

You can add other names or businesses to your account by going to “Manage Users” in your settings. You can add users and/or recipients. By adding a recipient or user, you are letting us know that you will be receiving mail on behalf of other names or businesses.
By adding a user, you will create a new sub-account for another person to manage their mail. This sub-account uses the same addresses as your main account and may add their own recipients.

Account subscription limits are shared across all users. Each additional name or business must have a USPS 1583 Postal Consent Form.

Our mail forwarding service ensures that you receive only the packages and letters you really want. You simply choose which items you want, where and when you want them sent, and we’ll forward them on to you at any destination in the world!

We use USPS, UPS, FedEx, and DHL.

Some addresses may not offer all couriers. It is recommended to check with the individual address provider before signing up.

Yes, we offer tracking information for all types except USPS First Class.

USPS First Class is a more cost effective alternative but it does not offer tracking information.

Yes. We can forward mail internationally with no problem. However, for packages, it may require a customs form and there may be taxes or duty fees involved depending on the contents.

You have access to the digital scanned contents, free of charge, for as long as your account remains active. You can sort them into folders, attach them to emails, download them to your computer, or delete them when they are no longer needed. The paper copy is still stored at our facility until you recycle or forward it.

Physical storage fees will apply. Please see our pricing page for more information.

Your mail is stored until you recycle or forward it while your account is active. If you decide to cancel your subscription, we will discard any mail we have and we will continue to receive mail for 6 months (per CMRA regulations). After the 6 month period, all mail is returned to sender.

Yes. However, this is because we do not want to run the risk of mistakenly destroying any mail that may be desired. Some addresses may filter out “Presorted Standard” mail.

Security is very important to us, and we make sure your personal information and mail are kept safe. When you sign up, billing is handled automatically and no financial information is stored in our systems. You are the only person with access to your online account or passwords and all data is handled via secure servers.

Simply log in, go to the “Payment” page in the settings and click “Close Account” at the bottom of the page. You will be directed to a page that will give you additional steps to confirm before successfully closing your account.
We will discard any mail we have and we will hold any received mail for 6 months (per CMRA regulations). After that, the held mail is discarded and new mail is returned to sender.

The PS1583 form, along with the USPS’s DMM 508 guideline document, specifies the permitted parties who may collect the required credentials and information for the PS 1583 form and who may also witness the signature of the requesting party.  It includes the CMRA and its employees as well as a notary public.

As an official commissioned by a state, a notary public occupies a position of trust.  It is now quite common, in the federal context, to identify a notary public as a suitable “trusted agent” in connection with various federal identity management purposes.  This includes identity verification processes under the NIST guidelines (800-63-3) and the I-9 immigration and employment status form, as well as the PS 1583 form.

The PS 1583 form does not require the notary to perform a notarial act under state law.  Instead, it specifies a very specific set of requirements for identity verification/credentials as well as completing and executing the form.  It also specifies very specific records which must be kept.  It requires these processes to be supervised, and specifies who may do so.  One of those permitted supervising parties is a notary.

Note that the PS 1583 form does not preclude a notary from performing a notarial act in connection with identifying the signer, reviewing credentials and witnessing his or her signature — but the state-law requirements for doing so are often more extensive and restrictive than those permitted under the PS1583 form.

Accordingly, so long as all the requirements of the PS1583 form are fulfilled, a CMRA may choose:
(a)
 to perform the required acts itself in accordance with the form and the DMM;
(b)
 appoint a notary to do so, as a permitted agent, in accordance with the requirements of the form and the DMM; or
(c)
 appoint a notary to do so, in connection with a full notarial act, in accordance with the even more restrictive requirements of state notarial law.

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Do you have any other questions? Please contact us by calling 1(800) 624-5866,
or you can email support@postscanmail.com.

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