Virtual Mailbox Solutions for Property Management
Centralize Incoming Mail for Tenants, Owners, and Vendors—All in One Place
Simplify Mail Handling Across All Your Properties
Whether you manage a few rentals or a portfolio of buildings, organizing incoming mail and paperwork is a constant challenge. PostScan Mail gives property managers a digital solution to consolidate postal mail, access important documents online, and forward or archive mail—without needing a central office.
Why Property Managers Use PostScan Mail
Get a Professional Mailing Address
Use a real U.S. street address (not a P.O. Box) as your official business mailing address for correspondence, rent payments, notices, and legal documents.
Digitize All Incoming Mail
Incoming mail is scanned and uploaded to your secure dashboard. Review, open & scan, forward, or store mail with just a few clicks—from any device.
Multi-User Access
Invite team members to access mail, assign roles, and set permissions. Ideal for maintenance coordinators, leasing agents, or assistant property managers.
Manage Mail Across Multiple Properties
Whether you oversee two units or 200, PostScan Mail helps you manage mail centrally and filter by property, owner, or team member.
Accept Packages and Rent Checks
Receive rental payments, vendor packages, or legal notifications. We’ll notify you instantly and let you decide how to process each item.
Perfect For
Residential and commercial property managers- HOAs and real estate investment firms
- Airbnb and short-term rental hosts managing multiple properties
Residential and commercial property managers- Self-managing landlords
- Leasing offices or remote property teams
Real-World Use Cases
Receive and scan rent checks or owner contributions
Accept and digitally store HOA or vendor communications
Handle tenant notices, late payment letters, or legal paperwork
Forward tax forms or year-end financials to property owners
Manage incoming mail across multiple units without a physical office
Why Not Use Your Home or Leasing Office Address?
Increases risk to your personal privacy- Difficult to manage mail for multiple properties
- Can’t access mail remotely when on-site or traveling
- No digital record or centralized dashboard
- Doesn’t scale with your business
Increases risk to your personal privacyWhat You Get
- Real U.S. Street Address
- Open & Scan Mail On-Demand
- Secure Package Acceptance
- Digital Archive for Tax and Legal Records
- Digital Dashboard Access
- Mail Forwarding to Owners or Vendors
- Team Member Access
What Property Managers Are Saying
How It Works
Choose a Mailing Address
Select from our nationwide network of real street addresses.
Verify Your Identity
Complete USPS Form 1583 online.
Start Receiving and Managing Mail
Stay organized, responsive, and professional—no matter where you’re located.
