What is a virtual mailbox, and how does it work?

A virtual mailbox is a service that gives you a real, physical street address to receive mail and packages. Once your items arrive at the designated facility, the envelope, or label is scanned and uploaded to your online mailbox. You can then manage your mail—from scanning contents, forwarding, shredding, or recycling—all via a web portal or mobile app from anywhere in the world.

How do I sign up for PostScan Mail and get started?

► Sign up online and choose a virtual mailbox address from their U.S. or international offerings. ► Complete USPS Form 1583 (notarized) to authorize mail receipt—PostScan Mail simplifies this with an online notary option. Once activated, you can start directing your mail to the new address. Scans appear in your online account, and you’ll receive notifications when items arrive.

What can I do with my mail once it arrives?

You have full control—choose to: ► Open & scan the contents and view them as PDFs. ► Forward physical items to your address anywhere globally. ► Recycle or shred unwanted mail securely. Store items for future action or pick them up locally where available.

How long can my mail and packages be stored, and what are the fees?

► Free storage: Envelopes/magazines for 30 days; packages for 7 days. After the free period, fees apply: $0.05 per mail item per day; $0.10 per pound per day for packages.

Is PostScan Mail safe and secure?

Yes—security is a top priority: ► All data and scans are encrypted, and access is protected with two-factor authentication and session controls. ► Staff undergo background checks, and physical mail is stored in secure lockers with surveillance. ►Shredding services ensure safe disposal of sensitive documents.

How much does PostScan Mail cost?

Pricing is tiered and clear: ► Starter Plan: Starting at approximately $10/month. ► Standard Plan: Around $20/month, with more features. ► Premium Plan: Approximately $30/month, geared toward higher volume users. Additional fees may apply for scan requests, forwarding, storage overages, shredding, or added recipients.

Can I access my mail on mobile devices?

Absolutely. PostScan Mail offers both a web interface and mobile apps (iOS and Android) so you can manage your mailbox from anywhere, anytime. Download Mobile App 📱

Can more than one person use the same mailbox?

Yes—PostScan Mail allows you to add additional recipients or users (e.g. family members or team members). Each user gets their login, while you maintain administrative control and visibility. All users will need a notarized USPS Form 1583.

How is a virtual mailbox different from a PO Box?

Unlike a PO Box, a virtual mailbox: ► Offers a real street address, not a P.O. box number. ► Accepts mail from all carriers (USPS, UPS, FedEx, DHL). ► Enables online mail management—scanning, forwarding, shredding—without visiting a post office.

Who benefits most from using a virtual mailbox?

Ideal for: ► Frequent travelers and digital nomads who require mail access anywhere. ► Remote workers, students abroad, and small business owners who want to separate their mail from home. ► Anyone seeking enhanced privacy, mail organization, or flexible logistics—without physical postal trips.

Virtual Mailbox Solutions for Students Studying Abroad

With international education on the rise, more students are crossing borders to pursue higher learning.

This growing community of students—often referred to as “Global Education Nomads”—faces a variety of challenges, especially when it comes to managing mail while constantly on the move.

A virtual mailbox address is the modern solution that gives global students control and stability over their postal communications, no matter where they are in the world.

The Hidden Challenges of Studying Abroad Without a Permanent Address

Studying abroad regularly involves unpredictable housing situations.

Students may alternate between dorms, short-term rentals, or even international travel during breaks.

Unfortunately, this lifestyle complicates mail delivery.

Common Mail-Related Issues Students Face:

These seemingly minor inconveniences can result in missed deadlines, lost documents, and unnecessary stress.

How Virtual Mailboxes Provide Stability for Global Students

A virtual mailbox service consisting of PostScan Mail offers a consistent and secure mailing solution.

With a real U.S. street address, students can receive, view, and manage their mail online—wherever they are.

Key Benefits:

Permanent U.S. Address: No need to update mailing info every semester.
24/7 Online Mail Access: View scanned mail and packages from any device.
Flexible Forwarding Options: Forward letters and packages worldwide.

Student-Focused Features from PostScan Mail

We understand the unique needs of students. That’s why PostScan Mail offers exclusive features tailored to academic life.

Academic-Year Contracts

Do you only require a mailbox during school months? Choose a 9-month plan to avoid paying for summer downtime.

Exam-Season Mail Forwarding

Get critical documents like exam certificates and ID cards forwarded to wherever you are—perfect for finals and semester breaks.

Textbook Return Services

Return rented textbooks without hassle. Ship them to your virtual address and we’ll handle the rest.

University-Branded Address Options

Use professional addresses near major universities (like our Palo Alto hub for Stanford students) for added credibility with embassies, banks, and landlords.

How the Virtual Mailbox Process Works

Getting started is easy and takes just a few steps:

Why Thousands of Students Trust PostScan Mail

PostScan Mail is a trusted partner for students and professionals who require reliable, secure, and flexible mail handling.

Our Advantages:

End-to-end encrypted access for all scanned mail.
Affordable student pricing for every budget.
Global shipping to support your mobile lifestyle.
Trusted by remote workers, expats, and study-abroad students.

Take Control of Your International Student Life Today

No more lost mail, missed deliveries, or address confusion.

Whether you’re attending university in the U.S., doing an internship in Europe, or traveling during summer break, PostScan Mail ensures your postal needs are covered.