Updated on April 26th, 2023

One of the biggest factors that make a business successful is having a professional business address. But for startups, small businesses, or home-based businesses, is it easy to get a professional business address? No, it isn’t, and that’s what we’re here to solve!

With office rent prices going sky high and limited resources, businesses are restricted to addresses in small towns, unpopular areas, or they use their home addresses as their business address.

So this isn’t just a struggle for home business owners but even those that can afford office space because their offices are in noncommercial locations that do little to help their businesses.


Let’s Dive Right into how to get business address steps:

What can a professional address do for business?

– Helps with business scalability

A professional businesses address from the start means you don’t need to upgrade your address later on as your business grows.

This is usually something small or medium-sized businesses face when they’re looking to build their image and then need to relocate.

– Introduces your business to a bigger market

An unknown address can limit your market reach and keep your business to local standards. With a professional address, your business can go nationwide or even international.

Expanding your market means more potential customers which are great for business.

– Be ahead of your competitors

Whether your competitors are local or similar to your business size but in other regions, a professional location can take you a step higher.

Since not many startups have a professional address to show off, this will be leverage over your competitors.

– It’s a great marketing strategy

With a professional business address, you can market your business to your target audience worldwide. Use this address to establish a strong foundation for your business and gain recognition in the market.

– Protect your home privacy

If you’re using your home address for your business registration or if you run a home-based business, marketing your home address as your business address isn’t a good idea.

It can be dangerous and invades your home privacy. It’ll also make your business look unprofessional and will limit your business growth.

How to get a professional business address?

In order to get a professional business address without needing to tire your bank account with expensive office rent, you can get a virtual business address.

With a virtual address, you’ll get the benefits of a commercial, professional address without worrying about cost or office responsibilities.

Go to How do get a Post Office Box and Their Prices to learn more.

What is a Virtual Business Address?

A virtual business address is a virtual office or mailing address that you can use for your business. where you get a digital mailbox so you can receive all your business mail and log into your mailbox through your smartphone or computer, needing only an internet connection.

This is a convenient digital solution many businesses opt to save on cost and space, for better mail handling, and most importantly to have a professional business address to help your business growth. So now that we know what a virtual business address is, how do you get one?  

1- Pick your Virtual Business Address

Your virtual business address is not restricted to where you or your business base is! You can be based in Arizona and have a professional office for your business in New York or California. With PostScan Mail, you have over 400+ real street addresses to choose from.

Your business mail will arrive at your chosen address then it will electronically be scanned and uploaded to your online mailbox for you to access and control. You can sign up for the service for as little as $10 per month and start marketing your new business address.

2-  Fill out the USPS Form 1583

USPS has a certain set of regulations on how mail is received and handled to protect your privacy and secure your mail. PostScan Mail is a commercial mail receiving agent (CMRA), this means it’s a third party that handles and delivers your mail under USPS regulations.

A customer is required to fill out a USPS Form 1583 to authorize the CRMA to receive mail on a customer’s behalf. Download the form and fill it out with the necessary info (current mailing address, CMRA info, personal info, and optional business info).

When finished, you will need to get the form notarized. PostScan Mail can help you get this done quickly through NotaryCam and then it will be sent directly to us, without you needing to do anything else.

You can also get the form notarized yourself if you’d like, notaries, can be found at banks, police stations, or mail and shipping centers. Send this form to PostScan Mail along with two forms of valid ID (driver’s license, passport, etc.) or if you got the form notarized through NotaryCam, upload the 2 forms of ID with the USPS form and everything will be forwarded to us.

3- Change of Address:

Now that your account is officially set up, it’s time to change your address! You need to change your mailing address in order for all of your mail to go to your new virtual business address.

You can get a change of address online with USPS for $1 (charged on your debit card or credit card) or you can go to your nearest Post Office and fill out a change of address from there and get it done.

The process only takes a few minutes and then you’re ready to start receiving your postal mail virtually!

Read: How to cancel USPS mail forwarding

 4- Receive Mail through Your Virtual Mailbox

When new mail arrives at the PostScan Mail facility, the envelopes are carefully scanned and uploaded to your online mailbox to view and handle.

You log into your mailbox through your smartphone or computer, click on the new mail piece and decide what to do next. You can open & scan, forward, archive, shred & recycle, or delete it.

When the request is sent, our certified operators take action and handle your mail. You can ship any mail or packages to whichever address you want, domestically or internationally.

So get your postal mail wherever you are, even if you’re on the road or traveling abroad.

As for your new virtual business address, you hand out this professional address to your customers, investors, or partners as yours and even use it for marketing your business. Use it on your website, social media platforms, and even stationary to get the word out of your new professional business address.


With these easy four steps, it’ll take you less than a day to get your account set up so you can start enjoying your new business address!

We understand the struggles of getting a professional business address and that is why we’re offering you this 4-step solution to meet your business needs as well as taking care of your postal needs!

Photo by Joey Csunyo on Unsplash

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